1. SHOW OBJECTIVE: GlassWind America (Referred to GWA) is designed to provide a marketplace and showcase for goods and services either specifically designed for or customarily used by the organizer to promote the industry; and to facilitate the exchange of information about new products, production and management concepts and techniques. The GlassWind America Fair is only open to
professional buyers. No minors under 14 years of age will be permitted on the Show floor regardless of affiliation or circumstances. This rule applies to exhibitors as well as attendees.
2. DEFINITIONS: Y T International Enterprise (referred to Y T) owns and
produces the GWA Fair and is hereinafter referred to as “Show Management”. The term GWA Fair (sometimes also referred to as “Show” or “show”) shall include the owner of the show. The Exhibit Space Rental Agreement and these Exhibitor Terms & Conditions together constitute the contract between Show Management and Exhibitor
and are hereinafter referred to as the “Agreement.” The company whose name is listed on the Exhibit Space Rental Agreement shall be considered “the Exhibitor” or “Exhibitor”. A duly authorized representative of the Exhibiting company must sign the Agreement before it
becomes a binding agreement between the parties. By signing the Agreement, Exhibitor also agrees to comply with the Exhibit Display Regulations, the Exhibitor Service Kit (ESK), and such other rules and regulations as Show Management deems to be in the best interests of the
exhibition. The GWA Fair is open to qualified companies in the glass and window or related industries. GWA reserves the right to refuse participation to companies they do not deem suitable. This determination is up to the sole discretion of GWA and its’ executive officers.
3. PAYMENT:
A. Payments of exhibition fee are required as follows:
30% of the total exhibition fee is due with Agreements received after June 7, 2026. A another payment equal to 40% of the total exhibition fee (for a cumulative payment of 70%) is due by Nov.11, 2026. The balance of the total exhibition fee (100%) is due by March 27, 2027.
Agreements received on or after June 7, 2026, but prior to December 6, 2026, must be accompanied by 40% of the total exhibition fee.
Agreements received on or after December 6, 2026, but prior to March 27, 2027, must be accompanied by 70% of the total exhibition fee.
Agreements received on or after March 27, 2027, must be accompanied by 100% of the total exhibition fee.
Booth space may be released or cancelled with penalty if payments are not received 45 days after due date. 4, ALLOCATION OF SPACE:
The Organizer has the sole right to allot appropriate space (by way of stall or open space) to an Exhibitor. The Organizer further reserves the right to reallocate the Exhibitor to any other space or stall(s) than that
was first allocated. Please note, for structural reasons pillars and supports are fundamentally included in the calculated stand area without entitlement to reduction. The stand rent is paid merely for the rented area, i.e. other installations or extensions are not included in this rent.
The decision of the Organizer with regard to the allocation of space shall be final and binding on the Exhibitor. 5. DEFAULTS:
A. It is expressly agreed by Exhibitor that in the event that Exhibitor fails to pay any of the space rental installments at the times specified in Section 3 (above), or fails to comply with any other provisions of the Agreement or contained in any of the other documents referred to in Section 2 (above), Show Management shall
reserve the following rights: 1. Show Management reserves the right to cancel the
Exhibitor’s participation and/or take possession of said space and is free to lease some, or any part thereof, to such parties as it may deem proper. 2. Any exhibition fees paid shall be retained by Show
Management as liquidated damages as per Section 6. 3.Any outstanding payments as outlined in Section 3. A.are due and payable in consideration for Show Management having reserved space and provided services to Exhibitor until the date Exhibitor is canceled per A.1. above.
B. The canceled Exhibitor may reapply for GWA Fair 2027 exhibition participation on a first come, first-served basis. Monies previously paid on account for former space price may be applied to Exhibitors new exhibition fee if a new Agreement is accepted. A processing fee for the
new Agreement may be required. If the new exhibition space cost is less than the original exhibition space cost, Exhibitor will be held liable for a downsizing fee according to the schedule outlined in Section 6 below.
C. All downsizing requests shall become effective when approved by Show Management. The cancellation schedule described in 6.B (below) shall apply to all space released.
6. EXHIBITOR CANCELLATION AND DOWNSIZING POLICY: CANCELLATION OF CONTRACT AND WITHDRAWAL BY EXHIBITOR: All Exhibitor participation cancellations must be received by Show Management in writing (return receipt requested). 40% of the total space cost is non-refundable after the contract signed. Cancellation fee charges percentage terms according to the “E. payment schedule” on the first page. Cancellation requested from and after March 27, 2027, 100% of the total space cost will be charged as cancellation fee. No show after confirming space via application form, 100% space cost will have to be paid. Invoice will be raised for payment. Once an exhibitor has officially cancelled their exhibit space, all exhibitor benefits will be forfeited. The benefits include, but are not limited to: registration badge allotments, directory listings and advertising, sponsorship opportunities, meeting rooms and show features.
7. LIQUIDATED DAMAGES: Both Exhibitor and Show Management acknowledge that GWA Fair will sustain substantial losses if Exhibitor cancels, downsizes, or defaults its participation. Even though Show Management will exercise its best efforts to re-let and provide the canceled, defaulted, or unused space and its service to others, Show Management and Exhibitor agree that GWA will nevertheless incur sub- stantial losses that cannot be previously determined. Due to the difficulty of determining and detailing said losses, Exhibitor agrees to pay the following as liquidated damages (and not as a penalty) if Exhibitor cancels, downsizes, or defaults its participation. All cancellation/downsizing/default fee(s) and the retention of Exhibitor payments pursuant to this Agreement are acknowledged by Exhibitor to be fully earned and to constitute liquidated damages (and not a penalty) due in consideration for expenses incurred by GWA and in consideration for GWA having reserved space and provided services to Exhibitor until the date of cancellation, downsizing or default, thereby losing or deferring the opportunity to provide exhibit space and its service to others.
8. INTEREST AND COLLECTION FEES:
A. Any exhibitor that does not meet all financial obligations when due will be responsible for all outstanding debts, interest at one and one-half percent (1.5%) per month, and any fees (including attorney’s fees and/or collection fees of not less than 33.3% of the unpaid principal and interest) and expenses Show Management incurs to recover the debt.
B. There will be a $25 charge for all returned checks.
C. If the above interest amount, attorney’s fees and/or collection fees, and returned check fees exceed the limits allowed by applicable laws, then the maximum interest and such fees as allowed by such laws shall be paid to GWA by the Exhibitor.
9. SPACE ASSIGNMENT:
A. Show Management reserves the right to refuse rental of display space to any company whose display of goods or services is not, in the opinion of Show Management, likely to be compatible with the general character and objectives of the exhibition.
B. Whenever possible, space assignments will be made by Show Management in keeping with the preferences as to location requested by Exhibitor; however, no guarantees can be made that Exhibitor will be assigned the specific booth(s) requested. Show Management reserves the right to make the final determination of all space assignments in the best interests of the exhibition. Exhibitor acknowledges that Exhibitor is not applying for a specific booth(s), but rather forth right to participate as an exhibitor in the GWA Fair.
10.EXHIBITOR AUTHORIZED REPRESENTATIVE & ACCEPTANCE OF APPLICATION:
A. Exhibitor Authorized Representative: The individual named as the “Trade Show Contact” on the front of the Exhibit Space Rental Agreement will be the person appointed by Exhibitor to be the representative in connection with payments, installation, operation and removal of the firm’s exhibit. Such a representative shall be authorized to enter into such service contracts as may be necessary and for which Exhibitor shall be responsible. The exhibitor shall assume responsibility for such a representative being in attendance throughout all exhibition periods; and this representative shall be responsible for keeping the exhibit neat, staffed and orderly at all times. In the event that this person ceases to be the authorized representative, the Exhibitor must promptly notify Show Management in writing, including the name of the person Exhibitor is substituting.
B. The signature of a duly authorized representative of Exhibitor shall be required to process the Exhibit Space Rental Agreement, and the signatory for Exhibitor, by such person’s signature on the Agreement, represents and warrants that such person is authorized to sign the Agreement on behalf of Exhibitor. The signature of a duly authorized representative of Show Management shall be required on the Exhibit Space Rental Agreement to indicate its acceptance. Upon acceptance it shall be a legally binding agreement between Exhibitor and GWA.
11. USE OF SPACE, SUBLETTING OF SPACE: A. Exhibitor shall not assign, sublet, or share the space allotted with another business or firm. The exhibitor must show only goods manufactured or dealt in by it in the regular course of business. Should an article of a non-exhibiting firm be required for operation or demonstration in Exhibitor’s display, identification of such article shall be limited to the usual and regular nameplate, imprint or trademark under which it is sold in the general course of business. No firm or organization not assigned exhibit space will be permitted to solicit business within the exhibit areas. B. Assignment/transfer: The Agreement is non-assignable by Exhibitor except where assignment is in connection with sale or other transfer of the assignor’s trade or business to the assignee, but such an assignee shall display ONLY products or services manufactured or marketed by the assignor. In the event of such an assignment, the assignor must provide prior or contemporaneous written notification to Show Management.
12. HOSPITALITY FUNCTIONS & OUTSIDE ACTIVITY: Requests for hospitality functions and suites will generally be approved by Show Management on the condition that the Exhibitor agrees not to operate functions or suites during published operating hours of the Show. Show Management reserves the right not to approve a function due to a special circumstance that is not in the best interests of the Show. Any request must be made in writing to Show Management prior to the opening of the Show. All exhibitors must be up to date on their booth payments.
13. COMPLIANCE WITH LAWS, ORDINANCES AND REGULATIONS: A. Laws & Ordinances: Exhibitor agrees to comply with and be bound by all laws of the United States and the State of Nevada as well as al Clark County, City of Las Vegas and regional ordinances and those policies and criteria that have been established by the Las Vegas Convention Center for use of the exhibit areas. B. Fire/Fireproofing, Safety and Health Regulations: Exhibitor assumes all responsibility for compliance with local, city and state ordinances and regulations covering fire, safety and health. No flammable decorations such as crepe paper, tissue paper, cardboard or corrugated paper shall be used at any time. All packing containers, excelsior and wrapping paper must be flame proofed and are to be removed from the floor. This material is NOT to be stored under tables or behind displays. All muslin, velvet, silken or other cloth decorations must stand a flame proof test as prescribed by fire ordinances. All materials which are flammable are to be kept in safety containers. No combustible oils or gases can be used as part of an exhibit. Exhibitors are solely responsible for the operation of exhibits and equipment. The Las Vegas Convention Center is a non-smoking facility. Smoking may be permitted in certain designated smoking areas. C. Display-Rules and Regulations: Exhibitor will be provided an official Digital Exhibitor Service Kit (ESK) no later than 100 days prior to the opening of the Show. Exhibitors will receive their ESK once they have paid 75% of the total booth space balance. The Agreement requires compliance by Exhibitor with the Service Kit and all rules and regulations included therein. The Service Kit describes the type and arrangement of exhibit space and the standard equipment provided by Show Management. All booth space must be arranged and constructed in accordance with the guidelines, provisions and limitations contained in the ESK. If a deviation is discovered during move-in/set-up, the Exhibitor will be required to make appropriate modifications at the Exhibitor’s expense prior to show opening or will be prohibited from opening the exhibit. If, in the sole opinion of Show Management, any exhibit fails to conform to the ESK guidelines, or to the provisions set forth herein, such exhibit will be prohibited from functioning at any time during the exhibition. Show Management has the right to have such displays dismantled at the expense of the Exhibitor.
D. Double Decker Exhibit: Exhibitions of all multi-story exhibits, regardless of whether people will occupy the upper area or not, must submit booth designs/drawings to Show Management and all appropriate governmental authorities for approval. Such designs/drawings shall include a signature or stamp of a reviewing structural engineer indicating that the structure and design areproperly engineered for the proposed use. At the show, prior to opening, a signature of an authorized official of the exhibit building company indicating that the structure is built in compliance with the details and specifications set forth on the designs/ drawings must be submitted to Show Management. Signs must also be posted indicating the maximum number of people the structure will accommodate. Exhibitors are cautioned when installing a display with a ceiling or second level to check with the fire department to ensure that their display meets with the necessary fire safety precautions involving smoke alarms, fire extinguishers, sprinkler systems, etc. Show Management reserves the right to require the Exhibitor to alter the exhibit before the show or on-site. Necessary changes are to be made at Exhibitor’s expense and are subject to the approval of Show Management.
E. All booths over 300 sq ft must submit a floor plan to Show Management for review and will have to comply with all rules and egulations which will be contained in the Exhibitor Service Kit. Any covered area that is also enclosed will have to comply with the rules governing such space which will be contained in the Exhibitor Service Kit. Any questions concerning the regulations for any size or shape booth should be directed to GWA Show Management.
14. OPERATION OF DISPLAYS:
A. Noise: Exhibits which include the operation of musical instruments, radios, sound projection equipment, public address systems or any noisemaking machines must be conducted or arranged so that the noise resulting from the demonstration will not annoy or disturb adjacent exhibitors and their patrons, nor cause the aisles to be blocked. Operators of non-machinery noisemaking exhibits must secure approval of operating methods before the exhibit opens. Show Management shall not be responsible or liable for any losses, damages or injuries due to noise.
B. Nonoperating Machinery/Quiet Zones: Exhibitors whose booths are in halls or areas designated “non-operating machinery/quiet zones”.may have no machinery or other product producing noise. The final determination of objectionable noise will be made on-site by Show Management. An exhibitor determined to be producing objectionable noise will be required to eliminate the noise immediately upon the request of Show Management. If an exhibitor does not comply with Show Management’s request or repeats the offense, Show Management has the right to have the exhibit shut down and dismantled at the expense of the exhibitor.
C. Demonstrations, Distribution of Materials: All demonstrations or other activities must be confined to the limits of the Exhibitor’s rented space. Distribution of circulars may be made only within the space assigned to the exhibitor presenting such materials. No advertising circulars, catalogs, folders, or devices shall be distributed by exhibitors in the aisles, meeting rooms, registration areas, lounges, grounds or other facilities. No firm or organization not assigned space in the exhibit will be permitted to solicit business within the exhibit area, nor in any public
spaces controlled by Show Management during the course of this exhibition. Exhibitors must cease the distribution of samples of any kind whenever such action blocks the aisles or in any way handicaps nearby exhibitors. The distribution of promotional materials or other advertising material which tends to distract from the professional and educational purposes of the exhibition is prohibited. In addition, no promotional adhesive backed decals are permitted to be given out or used inside the hall.
D. Attire/Demeanor: Booth representatives, including models, demonstrators or actors in costume, must be properly and modestly clothed. No excessively revealing attire will be permitted. Models, demonstrators, and actors in costume must remain in their own exhibit throughout the show. They are not permitted in other exhibitor’s booths, in the aisles, or in public areas.
E. Drawings, lotteries, or other contests where prizes or gratuities are awarded on the basis of chance must be approved in advance by Show Management. Live animals are not permitted.
15. INSTALLATION AND REMOVAL: It is mutually agreed that it is the duty and responsibility of each exhibitor to install its exhibit before the opening of the exhibition and to dismantle his/her exhibit immediately after the exhibition’s closing.
A. Space Abandonment: Any space not claimed and occupied by 5:00 p.m. on the night before the Show opens may be resold or reassigned by Show Management without obligation on the part of GWA for any refund whatsoever. Violation of this paragraph will cause the Exhibitor to be subject to a $500 fine and the loss of seniority for future shows.
B. Tear-Down: No exhibitor will be allowed to dismantle or pack any part of its exhibit until after the closing of the show. All display materials and exhibit contents which are not removed from the exhibit floor prior to the dismantlement cutoff as announced by Show Management will be removed at Exhibitor’s expense by the service contractor and discarded. Any hazardous materials that are approved for use in the exhibit or toxic waste must be removed from the exhibit area during tear-down and cannot be abandoned in the LasVegas Convention Center. Disposal ofsuch hazardous materials/toxic waste must comply with all laws of the City of LasVegas, Clark County, the State of Nevada and the U.S.
C. Early Tear-Down: Exhibitor shall not initiate teardown or abandon its exhibit prior to official closing time on the last day. Violation of this paragraph will cause the Exhibitor to be subject to a $500 fine and the loss of seniority for future shows. It is understood that premature teardown detracts from the overall merit of the show.
16. LIABILITY AND INSURANCE: All property of Exhibitor remains under its custody and control in transit to and from the exhibit hall and while it is in the confines of the exhibit hall. Neither Show Management nor the management of the exhibit hall nor any of either’s service contractors, agents, officers, directors, employees or staff members are responsible for (i) injury that may occur to an attendee or exhibitor or an exhibitor’s employees or agents or (ii) loss of use of, damage to, or loss of, the property of exhibitors, whether due to theft, damage by fire, accident, vandalism or any other cause, and Exhibitor expressly waives and releases any claim or demand it may have against any of them by reason of any such injury, loss of use, damage or loss.
Exhibitor shall obtain and keep in force for the duration of move-in, show days and move-out, such Commercial General Liability, Commercial Auto Liability and Workers ‘Compensation Insurance policies (in the forms and with the limits and other specifics) as shall be required in the Exhibitor Service Kit. Exhibitor shall provide Show Management with such endorsement and waiver forms and certificate of insurance covering the period of the Show (as well as move-in and move-out) and which names the Association of Woodworking & Furnishings Suppliers and the Las Vegas Convention & Visitors Authority (“LVCVA”) as additional insured’s, as shall be required by the Exhibitor Service Kit. The deadline for all such insurance as well as samples of required documents will be contained in the Exhibitor Service Kit. Failure to provide any of the required documentation for the various insurance coverages required will be considered a breach of this Agreement, and Exhibitor will not be allowed to set up its booth. Exhibitor agrees to waive the right of subrogation to recover loss against GWA and the LVCVA sustained under Exhibitor’s insurance contracts. Nothing in this section shall be construed to limit the liability of the Exhibitor.
17. INDEMNIFICATION: Exhibitor shall protect, indemnify, defend, save and hold harmless Show Management, its employees, agents, officers, members of its Board of Directors and general members, and their respective successors and assigns, against and in respect of: (a) any and all claims, losses, damages and deficiencies arising out of or resulting from any act or omission of Exhibitor or any of its agents, servants, employees, contractors, patrons, guests, licensees or invitees, including, without limitation, exhibit installation, removal, maintenance, occupancy or use, or attendance at the Show; and (b) any and all claims, actions, suits, proceedings, demands, assessments, judgments, costs, and expenses, including reasonable attorneys’ fees, incident to any of the foregoing or such indemnification. The foregoing indemnifications shall survive the completion of the Show.
18. PROPERTY DAMAGE: Show Management shall not be responsible for any loss of use of, loss of, or damage to, any property of the Exhibitor, including economic losses and further including but not limited to, loss of use, loss or damage occasioned by theft, fire, smoke, acts of God, public enemy, riot, loss of power, civil commotion or other insurable casualty, and Exhibitor expressly waives any claim for liability against Show Management with respect to any such loss of use, loss or damage. Accordingly, it shall be the responsibility of Exhibitor to secure its own insurance or otherwise protect itself and its property against such loss or damage. Any policy providing such property insurance must contain an express waiver by Exhibitor’s insurance company of any right of subrogation as to any claims against Show Management and/or LVCVA.
19. LABOR: Exhibitors are required to observe all contracts in effect between Show Management, service contractors, hall and the labor organizations involved.
20. CARE OF BUILDING AND EQUIPMENT: Exhibitors and/or their agents shall not injure or deface any part of the exhibit building, and/or meeting space, the booths, or booth contents or show equipment and decor. When such damage appears, the Exhibitor is liable to the owner of the property so damaged.
21. FORCE MAJEURE: Show Management shall not be deemed to be in default if performance of any or all of its obligations required by this Agreement is delayed or diminished or becomes inadvisable, illegal or impossible because of any act of God, war, disaster, flood, water shortage or rationing, terrorism of any kind or nature, earthquake, fire, smoke, public enemy, strike, lock out, material or labor shortage, government regulation or action, change in law, power outage (whether whole or partial), damage to or destruction or evacuation of premises, wholly or in part, sickness, accident, civil disorder, commotion or riots, curtailment of transportation facilities, epidemic or threat of epidemic, or any other cause beyond the reasonable control of Show Management. In the event that such occurrence prevents Exhibitor from occupying an assigned space during part or all of the Show period, Exhibitor will be charged for the space only for the period the space was or could have been occupied; Show Management will refund to Exhibitor its exhibit space rental payment previously paid for the period the space could not have been occupied, minus a share of costs and expenses incurred by Show Management, in full satisfaction of all liabilities of Show Management to Exhibitor; and Exhibitor waives any claim against Show Management for losses or damage of any kind or type which may arise or result from such occurrence.
22. INTELLECTUAL PROPERTY; ROYALTIES; INDEMNIFICATIONS: Exhibitor represents, warrants and agrees that: (a)Exhibitor owns the rights to all intellectual property (including without limitation copyrights, trademarks and patents) used or to be used by Exhibitor at or with respect to the Show; (b)such use will not infringe on the intellectual property rights of others; and (c) Exhibitor shall pay when due all royalties, license fees or other charges accruing or becoming due to any firm, person or corporation by reason of any music, either live or recorded, or other entertainment of any kind or nature, played, staged or produced by the Exhibitor, its agents, employees or licensees at the Show, including but not limited to, royalties or licensing fees due to BMI, ASCA Por SESAC. Exhibitor shall protect, indemnify, defend, save and hold harmless Show Management and the other indemnities set forth in Section 16 above, and their respective successors and assigns, against and in respect of: (i) any and all claims, losses, damages and deficiencies arising out of or resulting from (a) Exhibitor’s lack of such ownership of intellectual property rights used or to be used by Exhibitor, (b)Exhibitor’s infringing use of intellectual property or (c)Exhibitor’s failure to pay such royalties, license fees or other charges; and (ii) any and all claims, actions, suits, proceedings, demands, assessments, judgments, costs, and expenses, including reasonable attorneys’ fees, incident to any of the foregoing or such indemnification. The foregoing indemnifications shall survive the completion of the Show. Exhibitor also acknowledges that Show Management may take enforcement action (before, during and/or after the Show) against any exhibitor which Show Management deems to have violated the foregoing representations, warranties and agreements. See Section 22.
23. OTHER REGULATIONS: Any and all matters not specifically covered by the preceding terms & conditions shall be subject solely to the decision of Show Management. SHOW MANAGEMENT SHALL HAVE FULL POWER TO INTERPRET, AMEND, AND ENFORCE THESE TERMS & CONDITIONS, PROVIDED ANY AMENDMENTS, WHEN MADE, ARE SENT BY E-MAIL OR OTHERWISE IN WRITING TO, OR OTHERWISE BROUGHT TO THE NOTICE OF, EXHIBITOR. EXHIBITOR, FOR ITSELF AND ITS EMPLOYEES, CONTRACTORS AND AGENTS, AGREES TO ABIDEBY THE FOREGOING TERMS & CONDITIONS AND BY ANY AMENDMENTS OR ADDITIONS THERETO IN CONFORMANCE WITH THE PRECEDING SENTENCE. This Agreement is irrevocable, and the rights of Show Management under this Agreement shall not be deemed waived except as specifically stated in writing by an authorized representative of Show Management. The Exhibitor further agrees that upon acceptance of this Agreement by Show Management with or without appropriate or timely payment of any and all fees, this Agreement shall become binding and enforceable in accordance with its terms. This Agreement will be binding on the Exhibitor’s and Show Management’s successors and permitted assigns. If any term, clause or provision hereof is held invalid or unenforceable by a court of competent jurisdiction, such invalidity shall not affect the validity or operation of any other term, clause or provision, and the invalid term, clause or provision shall be deemed to be severed from the Agreement. Any action arising out of this Agreement must be brought in, Los Angeles, CA, USA, and governed by the law of that locale, exclusive of the choice of law rules of any jurisdiction, and the Exhibitor consents to the jurisdiction of such courts and venue as here instated. It is the Exhibitor’s responsibility to verify receipt of written cancellation by Show Management. Only the company whose name appears on the Exhibit Space Rental Agreement, upon acceptance of the Agreement by Show Management, is considered the official AWFS Fair Exhibitor.
24. By signing this Agreement, you agree to these terms & conditions. You also agree to adhere to any and all rules & regulations that will be included in the A Fair Exhibitor Service Kit (ESK), which is in digital format online.